You know what’s the biggest challenge when managing a project? It’s getting your entire team on-board with a single vision, and convincing them to stick with it over the course of the project. Using a project management tool that aligns with how you execute your project is the best way to make things better. But finding a good tool or software is not easy, especially when you have no idea about it and its usefulness.
In this post, we highlight details that make it easier for you to decide why you need a tool for project management and what kind of tool would work best for you.
So, let’s jump right in:
What is a project management tool?
A project management tool is used for planning, scheduling, tracking, and completion of a project. It is basically a solution that helps business owners, project managers, stakeholders and teams to collaborate, track, and complete projects as they come. Furthermore, it can be used to manage risks and predict what would happen if things change in a project. All in all, the purpose of an online project management solution is to provide a way to organize workflow and ensure successful completion of every project.
How does it accelerate productivity?
Effective project management can improve every aspect of a project such as scheduling, identification of risks, tracking of resources, and more. Now, here are a few examples of how a project management tool can make it all happen:
1. It helps to complete tasks on time
Most project management solutions provide features that make task management easier than ever. They allow you to assign tasks, attach relevant files or documents, set task durations, track task progress in real-time. This brings complete visibility to the task management process and helps teams to complete every task on time.
2. It makes communication easier and clearer
With a project management solution, it's easier to create effective and seamless communication between teams. It facilitates discussions where team members can notify each other of important updates without wasting any time.
3. It keeps all of your project data at one place
Every project generates a variety of files and documents that teams need to keep track of. A project management solution makes things simpler by allowing teams to store files, organize them, and collaborate in one central place.
How to pick the right tool?
Finding the right software is indeed quite hard. This is where you will have to evaluate a variety of tools and see how well they match your needs. Below listed are 6 simple steps that you can consider to ensure that you're picking the right software for your teams and your projects.
Step 1. Outline your needs
Step 2. Look for popular alternatives available in the market
Step 3. Take a trial and evaluate against your needs
Step 4. Get feedback from the team and stakeholders
Step 5. Evaluate the overall cost of implementation
Step 6. Get started with the new software
This post covers almost everything that a manager or a team member should know before they start using a project management tool. Now, if you’re looking for more details or still having trouble deciding which software to use, feel free to share your views and experiences with us in the comments below.
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